We collect and use pupil information under Section 537A of the Education Act 1996,Section 83 of the Children Act 1989 and 'Article 6'and Article 9' of the General Data protection Regulation (GDPR)
We use the pupil data:
- to support pupil learning
- to monitor and report on pupil progress
- to provide appropriate pastoral care
- to assess the quality of our services
- to comply with the law regarding data sharing
- to ensure that we meet our statutory obligations including those related to diversity and equality
We may also receive information from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service (LRS)
Note: Schools and local authorities have a (legal) duty under the DPA and the GDPR to ensure that any personal data they process is handled and stored securely.
- Personal information (such as name, unique pupil number and address, contact number)
- Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
- Attendance information (such as sessions attended, number of absences and absence reasons)
- National curriculum assessment results and other assessment information
- Relevant medical information
- Special educational needs information
- Relevant medical information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We hold your education records securely in line with retention guidelines until you change school. Your records will then be transferred to your new school, where they will be retained until you reach the age of 25, after which they are destroyed securely.
Who do we share pupil information with?
We will only provide personal information to an external organisation or individual for the purposes set out above or in orde to help prevnt: risk of harm to an individual, or if required to do so by law or under a data sharing agreement.
- schools that the pupil’s attend after leaving us
- our local authority
- the Department for Education (DfE)
- NHS (for inoculations etc.)
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to:
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
- conducting research or analysis
- producing statistics
- providing information, advice or guidance
- who is requesting the data
- the purpose for which it is required
- the level and sensitivity of data requested: and
- the arrangements in place to store and handle the data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Joan Reilly in the school office 0191 9176665
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations
If you would like to discuss anything in this privacy notice, please contact:
- Joan Reilly in the school office 0191 9176665
- Data Protection Officer (for Schools)
Law and Governance, North Tyneside Council, Quadrant, North Tyneside, NE27 0BY
Tel No: (0191) 643 2333